Annual General Meeting of Hythe Marina Association (HMA) Limited
at 16.00 hrs on Saturday, 28th February 2026 in the Parish Hall, West Street, Hythe.
Total Number of properties present 59, total number of members present 86
Total Proxy votes 10
Total allowable votes: 69
1. Introduction and points of order by Company Secretary
2. Welcome by HMA Chair
The Chair asked that we take a moment to remember those who have passed and give good wishes to those who are having difficulties at this time
Relationship with MDL and R&R is adequate. Service charge accounts are up to date for the first time in 4 years and the new Service Charge invoices have been sent out. 2026/27 reserve budget is still to be finalised. Reorganisation ongoing in the estate team.
Use of Hub room – new lease agreed with MDL, rates are increasing so we are trying to increase the use of the Hub, both from within and outside of the Marina. Sharon Lawless is coordinating these efforts. If some users do not leave the room as you would like, please speak to HMA and this will be addressed.
Mid week cruises – please come forward if anyone would to help
3. Appointment of Tellers
Teller 1: Jane Banting Teller 2: Lyn Stubbs
4. Apologies for absence
Apologies without Proxy Proxy
Martin Payne Alun and Charlene Willams Chair
Nicholas and Gerry Fletcher Helen Easter voted
Pauline and John Clark Richard and Stephanie House Chair
Sharon Lawless James and Janet Hatt voted
Richard and Carolyn Knapman voted
Denis Long voted
Howard Green and Gwen Healey-Green voted
Susan and Andrew Bessey Chair
David Rivett Voted
5. Adoption of the Minutes of the AGM of Hythe Marina Association (HMA) Limited held on 1st March 2025
For: 49 Against: 0 Abstain: 5
6. No Matters arising from the Minutes of the previous AGM
7. Adoption of the examined accounts of Hythe Marina Association (HMA) Limited for the period 1 January 2025 to 31 December 2025
Proposed: Nick Jeffrey Seconded: John Rackstraw
For: 57 Against: 0 Abstain: 0
Hythe Marina Association (HMA) Limited
8. Resolution – to reduce the minimum number of Directors from six to three
The Chair explained that the resolution was proposed to enable more Residents to help the HMA in its activities without the burden of being a Director.
It was confirmed by some in the audience that the formality of being part of a Limited company prevents them from volunteering.
It was requested that:
· clarity to be given on the remit and responsibilities of those that would be willing to help and their liability, given that they are not Directors
· Notes and minutes from the Committee meetings should be published
Proposed: Alex Hall Seconded: David Rush
For: 57 Against: 6 Abstain: 1
9. Election of Directors and Officers:
Director and Chair Proposed: D. Rickard, Seconded: J. Hatt
Director: Paul Frampton For: 64 Against: 0 Abstain: 2
Chair Paul Frampton For: 64 Against: 0 Abstain: 2
Director and Deputy Chair Proposed: J. Hatt Seconded: D Rickards
Director: Alistair Stubbs For: 67 Against: 0 Abstain: 0
Deputy Chair Alistair Stubbs For: 67 Against: 0 Abstain: 0
Director and Treasurer Proposed: S. Hurst Seconded: C. Vine
Director: Grace Jeffery For: 68 Against: 0 Abstain: 0
Treasurer: Grace Jeffery For: 68 Against: 0 Abstain: 0
Director: Nigel Price Proposed: J. Webb Seconded: C. Ranshaw
For: 69 Against: 0 Abstain: 0
10. Appointment of Christine Ibbett as the Financial Examiner for the year 2026
Proposed: Ian Walker Seconded: Helen Verstage
For: 68 Against: 0 Abstain: 1
11. AOB – Fibre on the Marina Update – held at the Presentation Session after the AGM
12. Chair closing remarks
Thanks were given to Di, Muriel, Martin, John McGinn and all who helped with the teas. Martin has had a lot of input into the terms of a new security agreement which is the subject of a S20 notice. Susan was thanked for her contributions for the landscaping, and Sarah for agreeing to continue, without being a Director for oversight of accounts, service charge budgets and audit of R&R transactions.
Thanks were given to all for attending.
13. Date of Next Meeting – 27 February 2027
Closure of the meeting 5pm
Helen Easter – Company Secretary
1 March 2026
Registered in England No. 06282349 Registered Office: 2a High Street, Hythe, Southampton SO45 6YW